Resignation letter generator

A clean, professional resignation letter in under a minute.

A resignation letter is a record, not a conversation. Its whole job is to state three facts unambiguously — that you are resigning, from which role, and what your last working day is — without saying anything you would regret seeing quoted back to you months later. Almost every problem people have with resignation letters comes from trying to make them do more than that.

This generator asks for your name, role, company, manager and last working day, then produces a letter in one of three tones. Professional is the safe default and suits almost every situation. Warm adds genuine thanks and is right when you have had a good experience and want to keep the relationship. Brief is three lines and is appropriate when the relationship has been difficult and you want to be correct without being effusive. All three state the same facts; only the warmth changes.

If you are not sure of your last working day, use the built-in notice calculator: enter the date your notice starts and how many weeks you owe, and it works out the date for you. Check your contract for the notice period you actually owe rather than assuming the statutory minimum, because contractual notice is frequently longer, and leaving early without agreement can put you in breach.

You are never obliged to explain why you are leaving, and in most cases you should not. A resignation letter that lists grievances becomes a document in your file that HR, your manager and potentially future reference-checkers can read, and it removes any ambiguity you might otherwise have preserved. If you want to give a reason, keep it to one neutral, forward-looking line — that you are moving toward something, rather than away from something. The optional reason field here exists for that single line, and leaving it blank is a perfectly professional choice.

A few practical points that matter more than the wording. Tell your manager in person or on a call before the letter arrives — a letter that lands cold reads as an act rather than a courtesy. Get anything you have agreed in writing, particularly your final working day, any garden leave, outstanding holiday, and how your notice interacts with bonus or equity vesting dates. Do not resign until your new offer is signed and any contingencies such as background checks have cleared. And write the letter as though it will be read by someone who was not in the room, because eventually it may be.

On counter-offers: expect one if you are valuable, and decide in advance how you will respond. Accepting a counter-offer resolves the money but rarely the reason you started looking, and your employer now knows you were prepared to leave. That is not an argument for refusing automatically — sometimes the counter genuinely fixes the problem — but it is an argument for deciding your answer before the emotional moment rather than during it.

Everything here runs in your browser: nothing you type is uploaded, and the letter is yours to copy or download as a text file. If you are still in the earlier stages, the job search checklist covers the sequence from setup to signed offer, and the negotiation scripts cover the conversation that usually comes just before this one.

• ✓Three tones — professional, warm or brief
• ✓Built-in notice-period calculator for your last day
• ✓Copy or download as a .txt file
• ✓100% in your browser — nothing uploaded

Part of JobStraight — the honest AI job-search platform. Runs in your browser; your data stays on your device.